5 onboarding tools for new hires

Updated: Oct 26

This article is part of our annual Cosmic Conference series and this year our focus is (re)Designing the Employee Experience. From Sept. 28th - Oct. 21st, 2022 we are exploring all-things EX. Learn more and register to attend here.


For many companies, onboarding is one of the first interactions a new hire has with their role, their team, and their company. It can look very different from one organization to another, but no matter the format or content is a critical part of the employee experience. There are many tools out there that can facilitate a smooth onboarding process and in this article, we explore 5 solutions to ensure your employees get off to a great start.

Why is onboarding so important?

Onboarding is one of the most important touchpoints within the employee experience. It ensures new joiners have all the information they can to navigate the organizational environment and learn about the company's culture, values and ways of working. It also allows new hires to adjust to their new roles quickly, by providing resources and training, as well as creating engagement and a sense of belonging from day one.

The numbers show how crucial onboarding is for the employee experience: companies with great onboarding processes have 69% of employees stay with them for at least 3 years, and their new hire retention increases by 50%. Unfortunately, only 12% of employees believe their company does an excellent job of onboarding new hires.


Using tools to create an impactful onboarding experience

There are many ways to ensure a successful and efficient onboarding experience. One of them is by automating the process through onboarding tools. This saves hiring managers and new employees a lot of time, which can then be used to focus on the social and cultural aspects of onboarding.

We curated a list of 5 tools to enhance onboarding experiences in your organization.

1- Bamboo HR

bambooHR is a recruiting tool for small to medium-sized companies interested in developing and upholding company culture, as well as identifying and hiring the top employees. Among its multiple solutions and 144 features, companies can benefit from a streamlined onboarding process for new hires to ensure they are engaged from the very beginning.

HR managers can prepare onboarding checklists, assign people and tasks to new joiners, set automatic reminders, and share documents for signing with its built-in electronic signature feature. The mobile-friendly tool can also be used to automate the onboarding process, too!


2- Workvivo

Workvivo is a modern employee experience platform that combines the features of an intranet, communication hub, and engagement platform altogether. Suitable for mid-size companies and large enterprises, Workvivo Workvivo also supports 30+ languages including Arabic and can host live video streams and podcasts, unlike other traditional tools.

Its “New Hires” space helps new joiners in their onboarding journey find all the information, events, and resources they need as they embark on their new role.

3- Greenhouse

Greenhouse is a leading and fast growing recruiting and onboarding software for all company sizes. It is highly customizable in which you can create unique hiring plans that suit every role. Greenhouse is user-friendly with a large integration pool which simplifies work and helps new hires get acquainted with a company’s tech stack from the get-go.


4- Leena AI

Leena AI is an AI-backed conversational platform that helps large enterprises build a seamless 3-stage onboarding journey: preboarding, onboarding and engagement. It is an intelligent virtual assistant that accompanies new joiners along the journey, to ensure they complete their pre-boarding requirements and onboarding tasks. It also engages them through pulse surveys and training sessions regularly.

Leena AI is highly scalable, customizable, and multilingual supporting 100+ languages. Through artificial intelligence, managers can track and analyze onboarding data according to multiple criteria and set future employment predictions.


5- Eduflow

Eduflow is a learning management platform that helps trainers create and run collaborative courses for employees and university students. Unlike the other tools we shared, Eduflow’s onboarding solution is based on engaging new joiners through collaborative courses and activities and enhancing the learning experience. Trainers can easily build customized multi-format courses including integrated content from platforms such as YouTube, Loom, miro, SCORM, and many others.


Beyond the tech

With an intentional approach to onboarding, companies can quickly and efficiently gain the most value of their new talent. Tools are helpful in automating this process and we recommend complementing a digital onboarding experience with meaningful rituals to help welcome new joiners to the team.


If you need help in thinking through your onboarding process, or deciding on the right tool for new hires, book a one-on-one consultation with one of our Centaurs today!